Here’s the one-page system that we use at the hive to have a highly productive week.
SIMPLE IS MORE
Instead of making an eternal to-do list, the weekly action pad helps you put your bee’s in a row. Prioritizing, scheduling, and executing tasks that will take your business/personal goals to the next level.
It’s a simple but powerful way to get rid of the noise. Switch from having “really busy” weeks to productive weeks, moving towards the goals you never “have time for”.
Learn below how we use this tool/pad to win the week..
Guide To Success
1. Start A Sunday Ritual
Plan Plan Plan in ADVANCE. A highly productive week happens when you do the majority of your planning before it even starts.
Fly into Monday morning with a clear flight plan when you organize it – knowing exactly what you need to get done to get a win for the week.
This is why we recommend you take 30-60 minutes of your Sunday’s to complete the next few steps.
2. Create Your MASTER To-Do List
The first step is to empty your brain onto the pad. Write down EVERYTHING you need to get done and have it in one place.
The list should include business & personal commitments
**The goal is to try and get everything from your mind onto paper (Action Pad)
This step creates an external brain that allows you to declutter your brains bandwidth. Clearing your mind and the constant anxiety of whether or not you are forgetting to get something done.
KEY TIP: keep a digital copy of your MASTER to-do list on your computer or phone. Makes it easy to update on a weekly basis.
3. Pinpoint This Week’s Actions
Next, take a look at your master to-do list and select everything you must get done this week.
Write these tasks down on your weekly action pad in the TASK column.
Leave everything else on your master to-do list.
Make sure to keep your two to-do lists separately. This helps to keep your mind clear and on target with this week’s commitments.
4. Categorize Your Tasks by Project
When you are juggling a lot of roles, it’s easy to overlook the individual tasks that tie into getting to your goal (big picture).
Make it simple. Give a label to each task by using the PROJECT column.
Whether you categorize your tasks by personal, assignment, or client, give everything on your list a label and oversee how they all tie in together.
5. Make Deadlines
Always make a deadline in the DUE column
This is the step that takes you to prioritize process
When you see what deadline needs to be met and by when it is easier to plan ahead and see how your week is going to play out so that you can complete everything on time.
6. Prioritize tasks
When you put a due date to your tasks, all you need to do to get to your weekly goal is to prioritize your to-do list as a 1,2 or a 3:
1= Highly time sensitive things only you can get done, Money making activities
2= Important but not time urgent or time-sensitive
3= Tasks that you wouldn’t consider necessary to have a successful week, these are usually things you can delegate or outsource
When putting prioritizes in place, remember the 80/20 rule where 20% of your work contributes to 80% of your success. This is the rule that moves your bottom line because it lets you execute the tasks that get you closer to your overall goal for this quarter. Making sure to leave low-priority to-dos for another time.
Like stated by Parkinson’s law “work expands so as to fill the time available for its completion” This is why it is critical to put deadlines, if not you will simply end up with more tasks than time!
In the TIME EST column estimate an amount of time in minutes you think it will take you to complete.
Once you take these tasks and put them into your daily planning, these EST TIME will help you organize your day and time block properly.
8. Use the E.N.D formula
Lastly, decide how the task at hand will affect you.
· E for energize
· N for neutral
· D for drain
Your energy isn’t infinite. every day you will have a different level of focus, willpower, and bandwidth. Plan your week based on the level of energy you have for that day, letting you end with a high performing week.
• working on a spreadsheet may drain you while doing creative planning & strategizing can give you a boost.
These E.N.D selects will let you schedule tasks strategically so that you manage your energy accordingly and stop procrastinating.
9. From Weekly Planning to Daily Planning
Now you have a short, one-page overview of your weeks’ most important goals in one place.
• Everything you must do this week
• Notes to help guide and prioritize your task for maximum results.
Now its time to break it down into DAILY tasks. Using a journal with time slots helps get this done efficiently.
Here is a cheat sheet of how to optimize your day to have your weekly action pad with check marks from top to bottom.
• Aim for no more than 3-5 tasks a day
• Split them based on the E-N-D rule throughout the 7 days.
• Prioritize. Make sure to schedule your priority 1 tasks for first thing in the morning (Your first 3 hours of the day are scientifically your most productive)
• Don’t forget to take into consideration deadlines so that you can finish the tasks on time.